Author's Submissions & APC Policy

Journal Name: Journal of Advanced Electrical and Electronic Engineering (JAEEE)

Official Website: https://jaeee.org/index.php/JAEEE/index

Complaint Submission Policy

The Journal of Advanced Electrical and Electronic Engineering (JAEEE) is committed to maintaining transparency, fairness, accountability, and ethical integrity throughout its editorial and publication processes. The journal recognizes the right of authors, reviewers, readers, and other stakeholders to raise legitimate complaints concerning manuscript submissions, editorial decisions, authorship disputes, peer-review procedures, publication ethics, and administrative matters.

All complaints are handled professionally, impartially, and confidentially in accordance with recognized principles of scholarly publishing and publication ethics.

Recommended Actions

Authors and complainants are encouraged to resolve minor misunderstandings through professional communication with the editorial office before initiating a formal complaint.

Complaints must be submitted in writing through the journal's official communication channels and should clearly identify the nature of the concern, relevant manuscript information, supporting evidence, and the resolution being requested.

The editorial office will assess whether the complaint concerns an editorial decision, procedural irregularity, authorship disagreement, ethical misconduct, or another publication-related issue.

Where appropriate, the Editor-in-Chief may request clarification from the corresponding author, handling editor, reviewer, or relevant academic institution.

If a complaint concerns suspected research misconduct, the journal may refer the matter to the author's institution or another competent authority for further investigation.

Editors may consult independent subject specialists or qualified third parties when additional expertise is necessary.

All complaints will be evaluated objectively, without discrimination, personal bias, or inappropriate influence.

Complaint Submission Procedure

A formal complaint should include:

Full name and contact details of the complainant.
Manuscript title and submission identification number, where applicable.
A clear description of the complaint.
Relevant supporting documentation or correspondence.
Details of any previous communication with the editorial office.
The outcome or corrective action requested.

Anonymous complaints may be considered when credible and verifiable evidence is provided.

Complaint Handling Timeline

The journal aims to acknowledge formal complaints within seven working days of receipt.

Initial assessment will normally be completed within 15 working days.

Where additional investigation is necessary, the journal aims to communicate a decision or progress update within 30 working days.

Complex matters involving external institutions, research misconduct investigations, or multiple parties may require additional time. In such circumstances, the complainant will be informed of the delay where appropriate.

Independent Complaint Review

When a complaint concerns the Editor-in-Chief, a handling editor, or another individual directly involved in the original decision, the matter should be referred to an independent editorial board member or suitably qualified external academic.

Individuals with actual or potential conflicts of interest must not participate in evaluating complaints concerning their own conduct or decisions.

The independent reviewer will examine the available evidence and provide recommendations for a fair resolution.

Appeal Submission Policy

JAEEE recognizes that authors may disagree with editorial decisions and provides a formal mechanism for requesting reconsideration when there are reasonable grounds to believe that a decision involved factual misunderstandings, procedural errors, conflicts of interest, or significant overlooked evidence.

Appeals are evaluated according to academic merit, procedural fairness, and the journal's editorial standards.

An appeal does not automatically guarantee reconsideration, acceptance, or publication of a manuscript.

Dealing with a Negative Editorial Decision

Authors receiving an unfavorable editorial decision should carefully examine the rejection letter and reviewer comments.

Before submitting an appeal, authors should determine whether the concerns raised by the editorial team can be addressed through additional clarification, evidence, or substantial revision.

Appeals must be based on academic reasoning rather than personal disagreement with an editorial decision.

Authors should avoid inappropriate language, personal accusations, or attempts to influence editors and reviewers.

The Appeal Letter to the Journal Editor

Authors wishing to challenge an editorial decision should submit a formal appeal to the Editor-in-Chief through the journal's official communication channels.

The appeal letter should include:

Manuscript title and submission ID.
Date of the original editorial decision.
Specific reasons for requesting reconsideration.
A point-by-point explanation of the disputed issues.
Supporting evidence or relevant academic references.
Any significant new information that may affect the original decision.

The Editor-in-Chief will examine the appeal and determine whether further editorial evaluation, independent review, or reconsideration is justified.

Appeal Submission Deadline

Authors are encouraged to submit appeals within 30 calendar days of receiving the editorial decision.

Appeals submitted after this period may be considered when exceptional circumstances or substantial new evidence justify further review.

Appeal Review and Decision Timeline

The editorial office aims to acknowledge appeals within seven working days.

Appeals will normally undergo an initial assessment within 15 working days.

The journal aims to issue a final decision within 30 working days, provided that no additional external review or investigation is required.

Where independent expert assessment is necessary, authors will be informed of the expected delay.

Independent Appeal Review

Where appropriate, an appeal may be assigned to an editorial board member or independent specialist who was not directly involved in the original decision.

The reviewer will assess the grounds for appeal, available evidence, and relevant editorial procedures.

Following evaluation, the journal may uphold the original decision, authorize further review, invite a revised submission, or reconsider the manuscript.

The decision following the formal appeal process will normally be considered final unless significant new evidence becomes available.

When to Submit Your Manuscript to Another Journal

If a manuscript remains rejected after the appeal process, authors may consider submitting their research to another journal whose aims and scope are appropriate for the manuscript.

Authors are encouraged to address the weaknesses identified during the previous editorial evaluation.

Authors must ensure that their manuscript is no longer under consideration at JAEEE before submitting it to another journal.

Simultaneous submission of the same manuscript to multiple journals is not permitted.

Article Processing and Publication Charges (APC)

The Journal of Advanced Electrical and Electronic Engineering (JAEEE) operates under an open-access publishing model.

To support the costs associated with manuscript processing, editorial administration, publication production, online hosting, technical maintenance, and digital preservation, the journal applies an Article Processing Charge.

Article Processing Charge

USD 100 per accepted article

The same APC applies to national and international authors.

The APC is payable only after the manuscript has successfully completed the editorial assessment and peer-review process and has received formal acceptance for publication.

No payment is required merely to submit a manuscript for editorial consideration.

Payment of the APC does not guarantee manuscript acceptance, favorable peer-review outcomes, or preferential editorial treatment.

Editorial decisions are made independently of authors' financial circumstances.

Why Does JAEEE Charge an APC?

Publishing Process and Website Maintenance

JAEEE maintains an online manuscript submission and editorial management system that facilitates communication among authors, editors, reviewers, and publication staff.

The APC contributes to website maintenance, hosting services, technical infrastructure, data security, and the continued accessibility of published research.

Publishing Operations

The APC supports essential publishing activities, including manuscript screening, peer-review administration, editorial coordination, copyediting, proofreading, formatting, PDF production, metadata preparation, and online publication.

Indexing and Digital Preservation

The journal undertakes activities related to article discoverability, metadata management, digital archiving, DOI-related services where applicable, and applications to recognized indexing databases.

Promotion and Research Dissemination

JAEEE supports the dissemination of published research through scholarly communication, academic networks, digital platforms, and other appropriate research promotion activities.

General Administrative Expenses

The APC also contributes to editorial support, journal administration, website management, technical maintenance, and other operational expenses associated with sustainable scholarly publishing.

APC Waiver and Discount Policy

JAEEE recognizes that financial limitations may prevent some researchers from publishing their work in open-access journals.

To support equitable participation in scholarly communication, the journal may provide full or partial APC waivers to eligible authors based on demonstrated financial need and other relevant circumstances.

Eligibility for APC Waivers

Authors may request an APC waiver under the following circumstances:

Authors experiencing significant financial hardship.
Researchers from low-income or lower-middle-income countries.
Students and early-career researchers without adequate institutional funding.
Independent researchers without access to research grants or publication support.
Authors whose institutions cannot provide funding for publication charges.
Researchers affected by humanitarian emergencies or exceptional financial circumstances.

Eligibility does not automatically guarantee approval.

Types of APC Waivers

Full Waiver: A complete exemption from the USD 100 Article Processing Charge may be granted in exceptional cases of demonstrated financial hardship.

Partial Waiver: A reduction in the standard APC may be offered when authors can reasonably contribute toward publication costs but cannot afford the full amount.

The extent of any waiver will depend on the author's circumstances and the journal's available resources.

APC Waiver Application Procedure

Authors seeking financial assistance should submit a formal waiver request through the journal's official editorial communication channels, preferably at the time of manuscript submission.

The request should include a brief explanation of financial circumstances, institutional funding limitations, and any relevant supporting documentation.

The editorial office may request additional information when necessary to assess eligibility.

Waiver requests will be reviewed confidentially by an authorized member of the journal's administrative or publishing team.

Waiver Decision Timeline

The journal aims to acknowledge waiver requests within seven working days and communicate a decision within 15 working days after receiving the necessary information.

Where additional verification is required, authors will be informed of any delay.

Editorial Independence

APC waiver requests and decisions must remain independent of manuscript evaluation.

Editors and reviewers responsible for assessing the academic quality of a manuscript must not allow an author's financial circumstances to influence editorial decisions.

A waiver request will not negatively affect the manuscript's chances of acceptance.

Waiver Approval and Limitations

Waivers are granted at the discretion of the journal according to established eligibility criteria and available resources.

Approved waivers apply only to the manuscript for which they were granted.

Waiver approval does not guarantee publication and remains subject to successful completion of the journal's editorial and peer-review requirements.

Account Details and APC Payment Procedure

Corresponding authors will receive official payment instructions after formal acceptance of their manuscript.

Payment details will be communicated through the journal's authorized editorial channels.

Authors should not transfer funds to unauthorized individuals or make payments before receiving verified instructions.

The standard APC is USD 100, unless an approved waiver or discount applies.

APC Refund Policy

APC payments are normally non-refundable once the payment has been processed and publication production services have commenced.

However, the journal may review refund requests individually in cases involving duplicate payments, administrative errors, or circumstances in which publication cannot proceed because of a journal-side issue.

Any approved refund will be processed according to the journal's applicable financial procedures.

Manuscript Withdrawal Policy

JAEEE respects the right of authors to request withdrawal of their manuscripts.

Authors may request withdrawal by submitting a written explanation through the OJS platform or official editorial communication channels.

Withdrawal Before Peer Review

Authors may request withdrawal before the manuscript enters the formal peer-review process.

Such requests will normally be processed without an APC obligation.

Withdrawal During Peer Review

Authors may request withdrawal during peer review by providing a reasonable explanation.

The journal encourages authors to avoid unnecessary withdrawals after reviewers and editors have invested substantial time in manuscript evaluation.

Withdrawal After Acceptance

Withdrawal requests submitted after formal acceptance will be evaluated individually, taking into account the stage of production and any services already completed.

Where the APC has been paid, the journal's refund policy will apply.

Withdrawal After Publication

Requests to remove or withdraw already published articles will be handled according to the journal's correction, retraction, and publication ethics policies.

Published articles will not ordinarily be removed solely because an author requests withdrawal.

Confidentiality and Data Protection

JAEEE is committed to protecting the confidentiality of manuscript submissions, peer-review reports, complaint records, appeals, financial information, and waiver requests.

Personal information collected during complaint handling, appeals, and APC administration will be used only for legitimate editorial and publishing purposes.

Information may be shared with relevant institutions or competent authorities where necessary for ethical investigations or compliance with applicable legal obligations.

Non-Retaliation and Fair Treatment

JAEEE does not permit retaliation against authors, reviewers, complainants, or other stakeholders who raise concerns in good faith.

Submitting a legitimate complaint, appeal, or APC waiver request will not result in discriminatory treatment or negatively influence future manuscript submissions.

The journal reserves the right to address deliberately false allegations, harassment, abusive correspondence, or attempts to improperly influence editorial decisions.

Conflict of Interest in Complaints and Appeals

Editors, reviewers, or editorial board members who have a personal, professional, institutional, or financial conflict of interest in a complaint or appeal must disclose that conflict and withdraw from the relevant decision-making process.

Where necessary, the journal will appoint an independent editorial representative to ensure impartial consideration.

Policy Review and Updates

JAEEE will periodically review its submission, complaint, appeal, APC, waiver, and withdrawal procedures to maintain transparency and consistency with recognized scholarly publishing practices.

Any significant changes to APC amounts, waiver eligibility, or administrative procedures will be communicated through the journal's official website.

The journal is committed to fair editorial practices, responsible research dissemination, and accessible scholarly publishing.